Many people don’t realize that the cover letter may be the most important element of your job application. This is the first thing that hiring managers read, and if it’s poorly written, they may not read any further. That’s why it’s important to use your cover letter to wow recruiters by going beyond the information in your resume and highlighting your skills, work experience, and accomplishments in a way that specifically relates to the job posting. A cover letter similar to the free clerical cover letter sample below, which follows the tips mentioned later, will help you hit your mark.
Free Clerical Cover Letter Sample
Dear Ms. Johnson,
When I came across your posting for an administrative assistant, I immediately knew that I would be a good match. My education and experience combine to give me the right combination of skills to be a valuable member of your clerical team.
One of the most important skills an administrative assistant can have is the ability to multi-task. In your job posting, you mentioned the need to be able to keep many balls in the air at once. I have spent the last three years working for a busy boutique marketing firm, responsible for answering calls and emails, scheduling meetings, planning conferences, providing research assistance and processing incoming invoices. All this was done simultaneously while leaving myself free for any last minute tasks needed to ensure the smooth running of the business.
Additionally, in this position I was part of a larger marketing team, kind of like the grease that keeps the wheel turning. That is why I was especially interested in working in a team environment again and jumped at the chance to join Magic Star. I thrive in an atmosphere where all members are working to achieve a common goal.
I am available to begin immediately, and I welcome the chance to discuss this position further with you. I invite you to find out more about me and what I can offer in my attached resume, and thank you for your time and consideration.
What to Include in a Clerical Cover Letter
A clerical cover letter should be short and to the point, like the free clerical cover letter sample above. It should never be longer than one page, and it should begin with a solid introduction, followed by two paragraphs giving specific examples of skills and achievements, and then a conclusion that thanks the reader and leaves the door open for an interview. Avoid using clichés, and try to incorporate key words used in the job posting.
Industry Specific Skills to Include
The free clerical cover letter sample demonstrates how to include industry-specific skills in your resume in an engaging way. Here are some skills you might include in your own cover letter.
• Ability to multi-task: Clerical workers are often in charge of an array of tasks, so successful multi-tasking skills are essential.
• Communication: You will more than likely be in charge of answering phone and email inquiries in a friendly and professional manner.
• Invoicing: You are not expected to have advanced accounting skills; however, you should have a basic knowledge of invoicing procedures and software such as QuickBooks.
• Flexibility: You may be asked to do any number of tasks, so it is important that you are flexible and make yourself available to help in any way needed.
Clerical Assistant Cover Letter
Clerical Assistants provide support to office teams by completing a variety of administrative duties. Essential duties of a Clerical Assistant include maintaining filing systems, handling correspondence, updating computer databases, operating office equipment, performing research for managers, supporting the reception desk and completing other tasks as assigned by supervisors. Those interested in a Clerical Assistant position should be able to cope with repetitive tasks as well.
A well-written cover letter sample for Clerical Assistant mentions the following skills and qualifications:
- Organizational skills
- Good writing and grammar skills
- Reading and research abilities
- Computer competences and keyboard skills
- Effective communication and being able to interact with all sorts of people
- Both teamworking skills and being able to work independently
- Attention to details and accuracy
- The ability to concentrate for long periods of time
Relevant Clerical Assistant abilities are displayed in the cover letter example available below.
For help with your resume, check out our extensive Clerical Assistant Resume Samples.
Dear Mr. Burcham:
When I learned of Pearson’s need for a new Clerical Assistant, I hastened to submit the enclosed resume for your consideration. As a proactive and self-motivated individual with solid experience in customer service and administrative support, I am well positioned to meet—or exceed—your expectations in this role.
My background includes performing comprehensive administrative tasks to provide seamless office operations while improving efficiency. Additionally, I excel in providing first-rate customer service to achieve maximum satisfaction and retention. My proven success in both independent and team-oriented environments—complemented by my outstanding communication and time management skills—prepares me to significantly benefit your organization.
Highlights of my experience include…
- Adeptly handling a multitude of administrative tasks, such as data entry, typing, records maintenance, and mail routing.
- Possessing a sharp eye for detail as well as superb telephone etiquette and customer service skills.
- Leveraging excellent organization and prioritization talents to achieve maximum productivity and efficiency in office environments.
- Excelling within fast-paced, challenging atmospheres while resolving issues using excellent problem-solving and leadership skills.
With my experience providing superior administrative assistance, combined with my inherent interpersonal and organizational skills, I am ready to provide outstanding service within your company. I look forward to discussing the position with you in detail. Thank you for your consideration.
Gladys B. Sasser